Setting Up a Webinar

The LMS does not have distinct course type for Webinars. Instead, you set them up as classroom courses. You will need to set up an offering of the course with the date and time of the webinar. 

Setting Up the Webinar

1. Set up the course. Refer to the Courses Overview article for details.
   • Make sure your class description contains information the webinar attendees will need , such as login codes, registration information, browser compatibility, etc.
   • Do not include the Webinar URL in the class description; the URL will be included under the scheduled Offering of the course.
2. Set up an Offering of the course for the Webinar. An Offering is a scheduled instance of the course.
   • Select the Webinar type (e.g. Zoom)
   • Copy and paste the webinar URL from the webinar platform into the ‘Location’ field. You may want to style it as a hyperlink, for ecample: <a href="xxx" target="_blank">Click Here to Launch the Webinar</a>. (Replace the Xs with your webinar URL.)
3. Assign the course to learners.
   • You can assign the course directly to specific individuals or make the course available to leaners (e.g., via a learning path) and allow them to register themselves.
   • You can view the attendance by either running an attendance report, or clicking the ‘Roster’ button for course on the ‘Manage Courses’ page.

Entering Attendance

After the webinar, you can use the Spreadsheet Import feature to mark attendees complete, enabling them to receive their certificate. Generally, the webinar provider (e.g.,  WebEx) will supply you with a list of email addresses of those who attended.

To import the list of email addresses:

1. Click on the Roster button for the ILT for the webinar. This takes you to a list of learners who registered if you required registration.
   
   

2. Click Import Learners.  
   
   

3. Select the Excel file with the email addresses in it, select Mark Users As “Completed” and click Submit. 

   • To prepare that list for import, ensure there is only column in an Excel spreadsheet. That column should include attendee e-mails .

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     Any email addresses that match existing learners in your system will be imported, added to the Roster of the webinar even if they didn't previously register, and marked Complete.

   • If an email address is found that doesn't match a learner in your system, it will fail to import and you will be shown a list of those addresses in case you want to contact them.

   • Once the import is complete, you'll see the results

Printing Certificates

After you have bulk imported your users and marked them complete in Step 2, you may instruct users to log in to the Learning Management System and download their certificate by navigating to the 'Completed Courses' section of their transcript.