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Permissions - Restricting Admin Access by Group

Administrators can be restricted so they will only be able to view learner data and reports for the specific groups they have been authorized to access. This is accomplished by setting up the administrator as a Group Administrator. This article explains how.

Group Administrators can view content, manage learners, view transcripts, and execute reports for learners directly assigned to their designated group. Group Administrators cannot:

  • Configure the core structure of the site (e.g., personalization, certification listings, custom fields)
  • Configuring content (e.g., updating courses, managing learning paths, documents, and assigning learning paths to groups)

For a complete discussion of administration roles, see LMS Admin Roles Overview,

To set up a Group Administrator for a group called Factory:

  1. Go to the Learner Details screen for the administrator.
  2. Verify that the learner:
    • Is active
    • Has the Administrative Access = Group.
    • Is a member of the Factory group

      Group Admin 1
      Group Admin 2
  3. Go to Learners > Groups > Search Groups.
  4. Edit the group for which you are designating a Group Administrator.
  5. On the Configuration tab, select the administrator as a Group Administrator.

    Group Admin 3