Admin Roles Overview

Ever wondered what which Admin role does what? This guide may help you decide what roles are appropriate for your organization. For the protection of your company data, we encourage the best practice of assigning the minimum level of admin roles in order to do the tasks needed.

Summary of Admin Roles
(Listed in order of most permissions to the least)

Global - formerly known as Super Admin
Is the top Admin role. This role is reserved for the main overseer of your LMS, and can do anything from managing learners, managing content, creating/scheduling reports,  and personalizing the look of the learner site.

Limited - formerly known as Group Admin
Limited Admins can view all learners and courses across all groups, and has many of the same abilities of the global admin except for

1. configuring the structure of the site (personalization, certification listings, custom fields etc)

2. configuring content (e.g. updating courses, managing learning paths, SCORMs, documents, and assigning learning paths to groups)

This role is suitable for someone that deals more with learners on a day to day basis, such as an HR contact. 

Group - formerly known as Restricted Group Admin
For only the groups that they belong to, they can view content, manage learners, view transcripts, and execute reports for their group.

Basic
The basic role can list learners and courses, and perform basic maintenance tasks in advancing a learner's journey, such as Assign Directed Learning, Mark Learners Complete, View Transcripts, and run reports.

Instructor
An instructor can manage course registration and attendance for classroom courses. Specifically, they have the ability to: manage offerings, access learner information pertaining to that classroom they're running, manage those learners' enrollment status, and run reports for that classroom.

Registrar
A registrar works alongside an instructor in helping enroll learners to an offering. The default landing page for this position is the manage courses page and they can only view users and transcripts

This grid below provides context as to what admin can do what within Knowledge Anywhere's LMS. Our Customer support and sales teams are more than happy to assist and provide further context and clarification to ensure your organization uses the LMS to its fullest extent.

**Please note list is subject to change and will be updated to reflect said changes. Be sure to check our changelog for the latest updates.